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Locations
Locations are subdivisions within a site — floors, zones, rooms, bays, or any area that helps you organise where assets are physically located.
Why use locations?
Locations help you:
- Find assets quickly — know exactly where equipment is within a large site
- Organise inspections — filter checks by location to work through an area systematically
- Track compliance — see which areas have overdue checks or outstanding defects
Adding a location
- Go to Sites and open the site you want to add a location to
- In the Locations section, click Add Location
- Fill in the details:
| Field | Description |
|---|---|
| Name | A descriptive name (e.g. "Ground Floor", "Loading Bay 2") |
| Floor | The floor level (optional) |
| Zone | A zone or area identifier (optional) |
- Click Save
Organising locations
Locations have a sort order that controls how they appear in lists. You can reorder locations to match the physical layout of your site — for example, listing floors from ground up, or zones in the order you'd walk through them.
Assigning assets to locations
When creating or editing an asset, you can select a location within its site. This is optional — assets can belong to a site without being assigned to a specific location.
TIP
Use consistent naming conventions across sites to make it easier for users who work at multiple locations. For example, always use "Ground Floor" rather than mixing "GF", "Level 0", and "Ground".
Deleting a location
If you delete a location, any assets assigned to it will remain at the site but will no longer be assigned to a specific location. Historical data is preserved.