Asset Statuses

Every asset in AssetBuddy has a status that reflects its current operational state. The status determines whether the asset can be used and whether checks should be scheduled for it.

Status overview

Status	Colour	Meaning
In Service	Green	The asset is operational and available for use. Scheduled checks are generated normally.
Restricted	Yellow	The asset can be used with limitations or caution. A defect may exist but doesn't prevent all use.
Out of Service	Red	The asset must not be used. Typically set when a critical defect is found or the asset is awaiting repair.
Disposed	Grey	The asset has been permanently removed from service. No further checks are scheduled.

Status transitions

Assets generally follow this lifecycle:

In Service → Restricted → Out of Service → Disposed

However, assets can move between statuses in any direction (except back from Disposed in normal use):

• An In Service asset can be moved to Restricted or Out of Service if a problem is found
• A Restricted asset can be restored to In Service once the issue is resolved
• An Out of Service asset returns to In Service after repair and verification

Automatic status changes

AssetBuddy can automatically change an asset's status in certain situations:

• Critical defect with force-OOS — if a check fails with critical severity and the template's fail logic has "force out of service on critical" enabled, the asset is automatically set to Out of Service
• Defect closure restores service — when a defect that isolated an asset out of service is closed and verified, the asset is automatically restored to In Service

When to change status manually

Situation	Recommended status
Asset is working normally	In Service
Minor issue found, still usable with care	Restricted
Significant defect, must not be used until repaired	Out of Service
Asset is beyond repair or no longer needed	Disposed

WARNING

Setting an asset to Out of Service is an important safety action. Make sure all operators at the site are aware when equipment is taken out of service.

Impact on checks

• In Service and Restricted assets continue to receive scheduled checks
• Disposed assets are excluded from check scheduling
• Out of Service assets may still have pending checks that should be addressed once the asset is returned to service

Required permissions

Changing an asset's status requires the Site Manager or Engineering role (the assets:change-status permission).