Reports

AssetBuddy provides reports to help you analyse compliance, track defects, and prepare for audits.

Compliance reports

Compliance reports show how well your organisation is meeting its inspection obligations:

• Check completion rates — by site, by category, by time period
• Overdue check trends — are things getting better or worse?
• Inspection coverage — which assets have been checked and which are overdue

Use compliance reports to:

• Prepare for external audits
• Identify underperforming sites
• Demonstrate your inspection regime to regulators or clients

Closedown periods

If you recorded any closedown periods overlapping the report dates, they are listed in the PDF with their dates and reason. Checks that fell due while you were closed are excluded from the compliance figures, and the report says so — so the numbers explain themselves rather than leaving a reader to wonder about a quiet month.

Defect analysis

The defect analysis report helps you understand patterns in problems found:

• Defects by severity — breakdown of Critical, High, Medium, and Low defects
• Defects by status — how many are open, in progress, awaiting verification, or closed
• Defects by site — which sites have the most problems
• Resolution times — how long defects take to resolve
• Cost analysis — parts and labour costs across defects

Use defect analysis to:

• Spot recurring problems that might indicate a systemic issue
• Track maintenance spend over time
• Identify assets or categories with the highest defect rates
• Monitor repair team performance

Filtering reports

Reports can be filtered by:

• Date range — focus on a specific time period
• Site — compare performance across sites
• Category — drill into specific asset types

Exporting data

Report data can be used for:

• Management reviews
• Board presentations
• Regulatory submissions
• External audit evidence

Who can run reports

Report	Who can run it
Compliance report (the Export PDF button on the dashboard)	Site Managers, H&S Admins, Directors and Owners
Defect analysis	Site Managers, H&S Admins, Directors and Owners
Inspection report	Everyone except contractors

Compliance and defect analysis reports cover the whole organisation, so they are limited to roles that can already see organisation-wide activity. If you can't see the Export PDF button, ask an Owner or H&S Admin to run the report for you.

Operators and Supervisors who are assigned to specific sites can only run the inspection report for their own sites. The All Sites option isn't available to them.

TIP

Run reports regularly — monthly at minimum — to stay on top of trends. Don't wait for an audit to discover compliance gaps.