Audit Log

Plan availability

The audit log is included on the Pro and Enterprise plans. On the Free plan, the Audit Log link in the sidebar and the Recent Activity panel on the dashboard are hidden — though changes are still being recorded behind the scenes, so you'll have a full history once you upgrade.

The audit log records a history of significant actions taken within your organisation. It provides an audit trail for compliance, investigations, and accountability.

What gets logged

AssetBuddy logs changes to key entities:

• Assets — creation, edits, status changes, deletion
• Defects — creation, status transitions, assignments, closeout and verification
• Check instances — completion, results
• Check templates — creation, edits, deletion
• Documents — upload, edits, deletion
• Sites — creation, edits, deactivation

Each log entry records:

• What changed — which fields were modified and their old/new values
• Who made the change — the user who performed the action
• When — the timestamp of the action
• What was affected — which record was changed

Reading the audit log

1. Navigate to Audit Log from the main menu
2. Browse the chronological list of events
3. Each entry shows:
   • The action description (e.g. "Defect transitioned to Closed")
   • The affected record
   • The user who performed the action
   • The timestamp
   • Additional properties (e.g. old and new status values)

Using the audit log

The audit log is useful for:

• Compliance audits — demonstrating that inspections were carried out and defects were resolved
• Investigations — understanding the sequence of events when something goes wrong
• Accountability — seeing who made specific changes
• Tracking defect workflows — reviewing the full lifecycle of a defect from creation to closure

Log retention

Audit log entries are retained indefinitely. They are never deleted, even if the associated record (asset, defect, etc.) is soft-deleted.

Required permissions

Role	Access
Owner	Full access
H&S Admin	Full access
Site Manager	Full access
Director	Full access (read-only)
Other roles	No access