Audit Log

The audit log records a history of significant actions taken within your organisation. It provides an audit trail for compliance, investigations, and accountability.

What gets logged

AssetBuddy logs changes to key entities:

• Assets — creation, edits, status changes, deletion
• Defects — creation, status transitions, assignments, closeout and verification
• Check instances — completion, results
• Check templates — creation, edits, deletion
• Documents — upload, edits, deletion
• Sites — creation, edits, deactivation

Each log entry records:

• What changed — which fields were modified and their old/new values
• Who made the change — the user who performed the action
• When — the timestamp of the action
• What was affected — which record was changed

Reading the audit log

1. Navigate to Audit Log from the main menu
2. Browse the chronological list of events
3. Each entry shows:
   • The action description (e.g. "Defect transitioned to Closed")
   • The affected record
   • The user who performed the action
   • The timestamp
   • Additional properties (e.g. old and new status values)

Using the audit log

The audit log is useful for:

• Compliance audits — demonstrating that inspections were carried out and defects were resolved
• Investigations — understanding the sequence of events when something goes wrong
• Accountability — seeing who made specific changes
• Tracking defect workflows — reviewing the full lifecycle of a defect from creation to closure

Log retention

Audit log entries are retained indefinitely. They are never deleted, even if the associated record (asset, defect, etc.) is soft-deleted.

Required permissions

Role	Access
Owner	Full access
H&S Admin	Full access
Site Manager	Full access
Director	Full access (read-only)
Other roles	No access